Duties of the Officers:
1. Past-President: One (1) year term
The past-president shall:
a. Serve as an advisor to the Board of Directors and SVBT's membership.
2. President: One (1) year term
The President shall:
a. Preside at all meetings of the Board of Directors and the annual general
b. Create the agenda for the meetings.
c. Represent SVBT in all matters.
d. Oversee that the Board of Directors and the Committee Chairpersons
are informed of the activities and operation of SVBT.
e. Appoint the Chairpersons of all standing and ad hoc committees except
as otherwise provided in the Constitution, outline the purpose and duties
of each committee and monitor their progress.
f. Promote the interest and active participation in SVBT on the part of
the membership and report activities of SVBT to the members by means of
SVBT publications and speeches.
g. Present an address at the annual general membership
meeting, at the end of the term in office and at other appropriate meetings.
h. In cooperation with the persons having the responsibility for SVBT's
financial affairs, help develop, recommend, and oversee that SVBT operates
within the proposed annual budget and have an annual accountant review.
i. Act as the spokes person for SVBT to: the press, the public, and related
j. Appoint a formal liaison with all designated allied associations.
3. President-Elect: One (1) year term with automatic succession to the
office of President
The President-Elect shall:
a. Serve as President in the temporary absence of the President.
b. Cooperate in the promotional activities of SVBT under the direction
of the Board of Directors, particularly in the relationship to student
c. Have charge and responsibility of SVBT's annual meeting and program
including the continuing education program.
d. Chair the Finance Committee and appoint members of the Finance Committee
to aid in fulfilling its responsibilities of proposing a budget for the
e. Upon incapacitation of the Treasurer, the President-Elect shall sign
checks for SVBT.
4. Secretary-Recording: Two (2) year term
The Recording Secretary shall:
a. Record the minutes of all meetings of the Board of Directors and annual
b. Maintain a file of all standing and ad hoc committee meeting minutes
for a period of not less than five (5) years.
c. Maintain an accurate record of the members of the Society.
d. Assist the Corresponding Secretary as necessary.
e. Turn over all SVBT records to his duly elected successor within one
month of the completion of his term.
5. Secretary-Corresponding: Two (2) year term
The Corresponding Secretary shall:
a. Conduct the correspondence of the Society and the Board of Directors.
b. Supply information to the Society members regarding the annual meeting
and related continuing education programs.
c. Send members of the Board of Directors notices of all meeting within
d. Assist the Recording Secretary as necessary.
e. Turn over all Society records and correspondence to his duly elected
successor within one month of the completion of his term.
6. Treasurer: Two (2) year term
The Treasurer shall:
a. Keep an itemized account of all receipts and disbursements for a period
of not less than five (5) years and give a written report at the annual
meeting of the Society.
b. Submit all books of account for annual accountant review by February
c. Be bonded at the expense of the Society and shall be the only officer
permitted to sign checks for the Society, unless incapacitated in which
case the President-Elect may sign checks.
d. Supervise any financial matter of the Society.
e. Serve as a member of the Finance Committee and in the event of the
temporary absence of the President-Elect, the Treasurer shall chair the
f. Be responsible for submitting current lists of names and addresses
of all members to the Secretaries as dues and application forms are received.
g. At the close of the General Membership Meeting, deliver to the newly
elected treasurer all money, vouchers, books and papers of the Society
held in his custody.
7. Members At Large:
Two (2) year term - There
shall be two (2) Members At Large. Terms will be staggered such that
each Member at Large position will be elected on alternating years,
beginning with one (1) Member at Large position increasing to two (2)
year term for 2007-2008 election, and the other Member at Large position
increasing to two (2) year term for 2008-2009 election.
The Members At Large shall:
a. Act as voting members of the Board of Directors with all rights and
responsibilities of same.
8. Advisory Panel: One (1) year term - a panel
of advisors elected by the Board of Directors.
The Advisory Panel shall:
a. Advise the Board of Directors as to direction and propriety of future
projects and liaisons.
b. Not vote at or attend Board Meetings.
Article V - Society Meetings
Section 1. Annual Meeting:
The Society shall hold an annual meeting at such time and place as determined
by the Board of Directors. The annual meeting arrangements shall be made
at least one year in advance.
Section 2. Board of Directors Meetings:
Additional Board of Directors meetings may be called at the request of
the Board members and shall be arranged by the President.
Section 3. Notification of Board Meetings:
The Corresponding Secretary shall notify each member of the Board of Directors
in writing, can use e-mail, of the meeting twenty (20) days or more days
prior to the meeting. Notification shall include date, time, and place
of the meeting, in addition to the business to be transacted at it. Each
member of the Board of Directors shall inform the President of his intent
to attend the meeting as notified.
Section 4. Notification of Annual Meetings:
Annual meeting notification shall appear in at least two (2) issues of
SVBT's official publication prior to such annual meetings.
Section 5. Standing and Ad Hoc Committee meetings:
The Chairperson of each committee shall call such meetings. The Chairperson
of the committee, prior to the meeting date, shall inform all committee
members, the President, and the Corresponding Secretary of the meeting.
Section 6. Fiscal Year:
For simplicity in correlating the proposed budget, terms of office, duration
of dues, and the fiscal year, the annual meeting shall be held as soon
as possible after July 1st each year.
Article VI - Committees
Section 1. Authorization:
SVBT shall have such standing committees as may be specified in the Constitution
of the Societies (By-Laws Article ll, Section 1.) and such Ad Hoc Committees
as may be specified from time to time by the Board of Directors.
Section 2. Appointment:
The President shall regularly appoint the Chairpersons of all Committees
except as otherwise provided in the Constitution of the Society.
Article VII - Amendments
Section 1. Presentation:
1. Amendments may be proposed by written petition, signed by five (5)
active members of SVBT.
2. A proposed amendment shall be submitted to the Board of Directors at
least ninety (90) days before an annual meeting.
3. Copies of amendment proposals shall be distributed to the voting members
of SVBT at least thirty (30) days prior to the annual meeting.
Section 2. Passage:
The Constitution and by-laws may be amended at the annual meeting by a
two-thirds (2/3) vote of the professional members of the voting body present
Section 3. Adoption:
Approved amendments will be formerly adopted at the meeting at which they
were passed, and will become affective at the close of said meeting unless
otherwise stipulated in the amendment.
Article VIII - By-Laws
Section 1. The By-Laws of SVBT shall appear following
the last Article of the Constitution and shall be proposed, passed, amended,
and adopted as stated in Article VII, Sections 1., 2., 3. of the Constitution
BY-LAWS - Article I
Section 1. Grammatical Note:
For the purpose of brevity, the use of the pronoun his or he in the Constitution
denotes the individual discussed and is not a reflection of the gender
of the individual.
Section 2. Society Meeting Protocol:
All meetings of SVBT will be conducted by use of Robert's Rules of Order.
BY-LAWS - Article II
Section 1. Purposes of the standing committees
A. Continuing education/program - The purposes
of the committee are:
1. To provide SVBT presence at selected CE meetings.
2. To serve in an advisory capacity for proposed continuing education
programs for veterinary technicians.
B. Finance - The purpose of the committee is:
1. To propose a budget for each fiscal year to recommend to the Board
C. Membership - The purposes of the committee are:
1. To promote membership in SVBT.
2. To work in cooperation with the Board of Directors on all membership
drives and activities of SVBT.
3. To solicit student members from veterinary technician programs.
D. Nomination/election - The purpose of the committee
1. To conduct the nominations and elections of the officers comprising
the Board of Directors as provided for in Article IV, Section 2.b.
E. Public Relations - The purposes of the committee
1. To promote the profession of veterinary technology.
2. To promote SVBT.
3. To develop programs for presentation to other professional groups and
to the public at the direction of the Board of Directors.
E. Newsletter/Publications - The purpose of the committee is:
1. To provide SVBT membership with a newsletter/publication at an interval
established by the Board of Directors.
F. State representatives - The purposes of the
1. To contact state representatives on a quarterly basis to keep informed
of their proceedings and to offer assistance if necessary.
2. Maintain contact information with state representatives.
3. To solicit representatives from unrepresented states.
4. Solicit and write articles to be submitted to Newsletter/Publication
Committee on a quarterly basis.